Wednesday, April 28, 2010

Civil services- Myths & Realities

Civil Services Aspirants are faced with many a dilemma. The tremendous prestige of the examination has created an aura about the examination and given rise to many half-baked truths, which heighten the sense of awe. In this article, an attempt is being made to dispel certain popular “myths” by confronting them with the corresponding “realities”.

Myth: The Indian Administrative Service (IAS) is the best service to which one can be selected through the Civil Service Examination (CSE). Hence, one should only aim for the IAS and no other service.
Reality: The IAS is undoubtedly among the best services. However, there are other services, which are equally important and satisfying. Hence, it is necessary to have some idea of career opportunities in other services.

Myth: There is too much political interference in the IAS and the IPS.
Reality: Both the IAS and the IPS are services in which one come in close contact with the people. Decisions taken directly or indirectly by IAS and IPS officers have considerable impact on the common man. Any position in which a lot of authority is vested is bound to have controls too. The more important the position the greater the control. This applies equally to private and public sectors. It is a fallacy to imagine that the private sector offers a great degree of independence. The top positions in the private sector are also subject to control or interference in some form or the other.

Myth: Only highly intelligent students with an excellent academic record are successful at the CSE.
Reality: How does one measure intelligence? Can we call someone highly intelligent just because he/she scores 100% in Mathematics or Physics at the 10th Class level? Or do we call a student who has consistently secured a first division intelligent? The fact is, the notion of intelligence is susceptible to varied definitions.
However that may be, a survey conducted a few years back indicated that most of the successful aspirants had secured only a second division in graduation. So while a high academic score is a definite asset, a second or a third division in no way hits your chances. You may yet prove yourself.

Myth: Certain optionals have better prospects at the Preliminary.
Reality: The UPSC offers 23 optionals at the Preliminary. All optionals offer equal chances of success. Usually the “proportionate method of representation” is followed. This method may be explained as follows:
Total no. candidates appearing at the examination with various optionals = 1,00,000
Total no. of candidates to be selected for the Main Examination = 10,000
Candidates taking History = 20,000
Minimum representation to be secured of candidates who have opted for History = 2,000.
Thus every optional is weighted proportionally.

Myth: A large number of candidates are opting for optional ‘X’. Hence it is better to take optional ‘Y’, which is chosen by very few candidates.
Reality: As explained, the number of candidates to be selected from a certain optional is directly proportional to the number of candidates who opt for it. If a large number of students opt for a particular discipline then the number of students taking it selected for the mains will be equally large. If a small number opt for a particular subject, the number selected will be correspondingly less.

Myth: Every optional has a ‘cut-off’ mark. Hence it is better to choose one with a low cut-off.
Reality: What do we mean by cut-off? Only 10,000 qualify at the preliminary. The marks scored by the last candidate mark the ‘cut-off’ Thus all candidates who score more than the cut-off will qualify and all those who don’t will not. You should remember that this is a competitive examination. There is no qualifying score. Whatever the marks, the first 10,000 candidates will qualify. Thus the cut-off point changes from year to year. If the questions are difficult the ‘cut-off’ mark automatically comes down.

Myth: The questions is optional ‘X’ are difficult and confusing. Hence it is better to opt for optional ‘Y’.
Reality: Once again, let us reiterate the obvious. This is a competitive examination. If the questions are difficult, every aspirant will score less and automatically the cut-off mark will be lower.

Myth: In previous years, the cut-off mark for optional ‘Y’ was low and hence it is better to opt for optional ‘Y’.
Reality: The UPSC does not declare any cut-off mark. Therefore, it is impossible to establish any cut-off in any year for any subject.

Myth: The General Studies paper accounts for only 150 marks whereas the optional paper amounts to 300. Therefore too much attention need not be given to General Studies.
Reality: While it is true that more attention has to be given to the optional, preparation for General Studies cannot be neglected. Remember, every mark counts and a single mark can make the difference between success and failure.

Myth: One need not choose the same subject for the Prelims and Mains.
Reality: While there is no stipulation that the same optional be chosen for the prelim and the mains, it is advisable to stick to one subject. To be able to answer the preliminary will, one has to do a through study of the subject-matter. This comes in handy if one opts for the same optional in the mains. If different optional are taken it would lead to a tragic waste of time.

Myth: When the same optional is chosen for the Prelim and the Mains one need not prepare separately for the Preliminary. Preparation for the Mains is sufficient.
Reality: At least 90% of the preliminary syllabus is included in the mains. However, there is a difference in approach. The Preliminary demands a micro approach requiring close acquaintance with details whereas the mains require a broad perspective. Hence different methods of preparation are called for.

Myth: In order to be successful at the Civil Services Examination an aspirant has to work for at least 16 hours a day.
Reality: While people claim long hours of study, yet it is doubtful whether 16 hours of intensive study is humanly possible. Remember, “it is not the number of hours that is important but the work that you put in those hours that is important”. Each one of us has a ”span of attention” and the preparation should be tailored accordingly. There is no need to obsessed with the number of hours.

Myth: The preliminary examination is a ‘gamble’. Whatever the level of preparation, one can never be sure of successful till the results are announced. Hence, it is better to commence preparation for the Mains, only after the Prelims.
Reality: Every competitive examination has a ‘chance’ factor. The Civil Services examination is no different. While, there is an element of chance it can be reduced to a large extent by well-directed effort. A student, who has prepared in the right direction, has 90% percent of chance of being successful. Moreover, the Mains exam is conducted 90 days after the declaration of the preliminary result. 90 days is ‘just not’ sufficient to prepare for two optionals, a General Studies paper and an Essay.

Myth: The provisions of reservation are not applied at the preliminary Examination
Reality: The provisions of reservations are applied at each stage of the examination, Otherwise; a proportional representation to the next stage is not possible.

Myth: Some optional are paying at the Preliminary examination and are not paying at the Main examination. Therefore, it is better to change optional at the Main examination.
Reality: As mentioned in our previous article there is nothing like a ‘paying ’ and a ‘non paying ’ optional. This myth has been in circulation as some students who have done well at the Prelims with an option have failed to score high marks at the Main examination. This can be attributed to two reasons,
(a).Having thoroughly prepared for the optional at the Preliminary level, the aspirant becomes complacent as he feels he knows the subject only ‘too well’ and can tackle the Mains with ease.
(b).The aspirant lacks the required writing skills. The Preliminary examination being a multiple-choice type, required a thorough familiarity with the subject. Language skills are not required at this stage. The Mains examinations, especially in the social sciences is dependent upon the adequate writing skills (which are based on one’s command over the language) along with knowledge of the subject. If an aspirant does not have the writing skills he will obviously not score well.

Myth: An aspirant has to have a deep insight into the optional in which he is appearing at.
Reality: Experience of successful candidates has disproved this largely accepted fact. Aspirants who have not had adequate time to grasp the nuances of the subject have also scored high. Perhaps this is because of good writing skills and a proper approach to the subject. The trend of scores in the previous examinations indicates that the UPSC expects a general level of knowledge in any optional rather than a scholarly attitude.

Myth: The general essay paper does not require any special preparation.
Reality: This was the case till a few years back. Candidates with a Social Science background especially those with Sociology or Public Administration had a distinct advantage at the essay paper. Out of the 8 topics mentioned in the question paper at least two topics had a significant overlap with Public Administration or Sociology. The 1998 paper was different. All the topics were of a general nature and no candidate had an advantage. If the same trend continues, preparation is imperative.

Myth: The general essay paper has been introduced to the disadvantage of a student with a 'pure' science background.
Reality: The general essay paper has been introduced to check the competence of the student in drafting skills. The marks scored by the aspirants, in the previous examinations clearly indicates that it is not necessary to have flowery or bombastic language to score high. The general essay is GENERAL as the name indicates. Good command over the language and good writing skills are definitely assets, but need not be regarded as necessities. Clear and Cogent expression is rewarded and even a student of pure sciences can score high. Hence none has an unfair advantage.

Myth: The compulsory language papers are only qualifying and do not require any preparation.
Reality: The compulsory papers viz., a modern Indian language and English are only qualifying i.e., an aspirant has to score the minimum pass marks in these subjects. However one cannot take it for granted. For example, a student appearing at the examination from Andhra Pradesh tends to choose his mother tongue i.e., Telugu as his modern Indian language. Usually, a student has been educated in English medium looses touch with writing skills in Telugu after his Xth standard and while we could be very fluent in speaking the language, writing is an entirely different skill.
Instances are not lacking where aspirants who were categorised as the 'most probable' have failed to qualify in the language papers. Moreover, the questions are becoming tougher year by year. Thus, it is safe to prepare for qualifying paper. The qualifying paper in English need not be prepared for if one has been educated in English medium.

Thursday, April 1, 2010

UPSC to change the Examination Pattern!!!

Those aspiring to be civil servants must have not only the required skills and knowledge, but also the right values which would include integrity, commitment to public service and above all, commitment to the ideals and philosophy embodied in the Constitution.

So a number of committees and commissions were setup to make recommendations on various aspects of recruitment. The first committee was the Macaulay committee of 1854. This committee established the principle of ‘transferability of academic talent to administration.' The Macaulay system continued till three decades after Independence.

In 1976, the Kothari committee recommended a sequential system of examination based on the dictum that “the average quality would get richer as the stream proceeds from one ‘stage to the next'. Accordingly the examination was designed as a sequential three stage process - an objective type Preliminary examination comprising one Optional and General Studies, a Main examination which would comprise 9 written papers and finally a Personality Test.

In 1989, Satish Chandra Committee was appointed to suggest reforms and it recommended minor changes to Kothari model. Accordingly, an ‘Essay' paper was introduced and the marks for the Interview were enhanced. Presently, the Civil Services Examination is conducted on an annual basis on this pattern.

The new millennium demanded excellence at every level of governance which required almost total re-shaping, re-structuring of the economic as well as the administrative apparatus of the government. Responding to this need, the Y.K. Alagh Committee, in 2001, recommended significant changes.

At the Preliminary level, it suggested that the ‘optional' subject should be continued but the General Studies paper should be recast to that of a Civil Services Aptitude Test comprising questions on basic awareness', ‘problem solving and analytical abilities' ( situation from the civil services arena to be taken to test reasoning and understanding of problems ) and ‘data analysis ability'.

In order to establish a level playing field it recommended that the optionals at the Main examination be replaced by four compulsory papers - Sustainable Development and Social justice, Science and Technology in Society, Democratic governance, Public Systems and Human Rights. The Second Administrative Reforms (Veerappa Moily) Commission in its report in 2008 upheld the recommendations of the Alagh Committee and made a few more significant suggestions.

The first step in this direction is its proposal to introduce a Civil Services Aptitude Test at the Preliminary level from the year 2011.

The Preliminary examination is expected to be re-modelled in either of the following formats:



Format-I : In this format, following the Alagh committee recommendations the Preliminary examination may comprise the following two objective type papers - the Optional Subject (300 marks) and Civil Services Aptitude Test (200 marks).

Format-II : In this format, following the recommendations of ‘P.S. Bhatnagar' the Preliminary examination may comprise the following two objective type papers - Civil Services Aptitude Test (300 marks) and General Studies (300 marks).

The Union Public Service Commission may choose any of the above formats and a notification may be expected by May-June this year. Whatever the format, the Civil Services Aptitude Test appears to be on the anvil.

Likely pattern of a Civil Services Aptitude Test.

It would comprise questions which would test the ‘problem solving', ‘analytical', ‘logical reasoning' and ‘decision-making skills' of the aspirant. To ensure that these questions are relevant they would necessarily be from the arena of civil services with an underlying essence of Public Administration in practice.

The UPSC is expected to push for changes at the level of the Main examination too. It is seriously examining the proposal of including compulsory papers exclusively from the domain of humanities based on the French Model of examination. The compulsory papers that are expected to be introduced are : ? Sustainable Development and Social Justice; ?Democratic Governance, Public Systems and Human Rights; ? Indian Constitution with an emphasis on Indian Legal System including Administrative Law; ? Economic Theory and Indian Economic System; ?Administrative Theories and Organisational Behaviour and ? Indian Administrative System. However, these changes are not expected in the near future.

Changes

The news of any change is an unnerving moment for any long term serious aspirant. However, if one is mentally prepared, the transition becomes easier. Given below are a few broad guidelines to help the prospective aspirant to prepare for the examination :

1. First and foremost, there is only a proposal for a change in ‘principle'. The change is to be debated and accepted. The UPSC has to formally declare the new pattern. Till then, all aspirants should continue with the old pattern.

2. As the questions would be from the arena of the civil services, all aspirants irrespective of their background should try to understand the philosophy behind the Constitution, its ideals, its principles and its focus on development. Having understood the constitutional framework they should comprehend the position of the civil services in the relevant context.

3. Having acquired basic knowledge within the given parameters, the next step would be to understand the logic behind every provision. Till now, what was tested was the ‘what', now what would be tested will be the ‘why'.

4. The mode of preparation should change from the ‘descriptive' mode to the ‘explanatory' mode.

Having established a base for developing reasoning and problem solving skills, the prospective aspirant can ‘hone' them at the appropriate juncture.


courtesy : www.UPSCportal.com